Use this tab to perform a period close for accounts payable.
Because eFinancials and ePO can appear on the same menu
and are both available to eFinancials users, permission setup must be
completed carefully. For more information, refer to Effect
of Purchasing.
The following fields and buttons appear on the tab that
displays when you select the menu option.
Header
Select the PropertiesCompanies you want to close.
Create recurring POs
If you have recurring purchase orders set up,
select this check box to create recurring purchase orders during the period
close process. Refer to Recurring
Purchase Orders Tab for more information.
Create recurring invoices
If you have recurring invoices
set up, select this check box to create recurring invoices during the
period close process. Refer to Recurring
Invoices Tab for
more information.
Run Soft Close for all selected PropertiesCompanies
Select this check box if you want to run a soft
close instead of a hard close. For more information, refer to Period
Close Overview.
Grid
Check boxes
Select check boxes for the PropertiesCompanies
you want to close. Select the top check box to select all PropertiesCompanies
in the grid.
Property
Company
The PropertyCompany
name that appears on lists and in reports.
Period to Close
The display-only period that will be closed when
the Hard Close process is run. This column disappears when you click the
Run Soft Close for all selected EntitiesCompanies
check box, as a Soft Close does not close the period; it rolls the current
period to the next period. For more information, refer to Period
Close Overview.
Current Period
The display-only period to which transactions
in the batch are set up to post.
Information
A description of the status of the PropertyCompany,
such as Ready to Close or Unapproved
Batches. If there are unapproved batches, click the link to go
to the Setup Batches tab to approve batches
so you can close the period for that PropertyCompany.
Buttons
Cancel
Select this
when you want to stop without saving changes.
Run Period Close Button
Select this button to run the period close process
for the selected PropertiesCompanies.
If you have batches in the grid that carry the status
of Unapproved, the line of text includes links
to those batches. Select the link to open the batch in the ,
where you can approve the batch and print the Batch Audit Report.
- At Create
recurring POs, select this check box if you want to create recurring
purchase orders during the period close process.
- At Create
recurring invoices, select this check box if you want to create
recurring invoices during the period close process.
Note
If Create recurring PO's or Create recurring invoices check box is selected during
period close, the period close process will be completed for the ending
date of the next accounting period for the Entity
or PropertyCompany
being closed.
- Select the Run Soft Close for all selected PropertiesCompanies check box if you want to run a Soft
Close. Or, if you want to do a Hard Close do not check the check box.
For more information, refer to Period
Close Overview.
- Select the check
boxes for the PropertiesCompanies you want to close. Select the
top check box to select all PropertiesCompanies
in the grid.
- Select the Run
Period Close button. The AP
period close complete message displays. If the message AP
ME did not complete successfully
displays, refer to the
topic, for more information.
- Select OK. The Dashboard displays.
- To continue,
select an option from the menu.
Note
After you run this procedure for a PropertyCompany,
the
displays the period close date and the name of the person who closed the
period for that PropertyCompany.
The system captures this information automatically.
Fields