Selection Criteria
Make the following menu selections to display this page:
Reports—Misc. Reports—Rent Status
The Rent Status Report summarizes leasing and ledger activity posted during the current accounting period.
Note
An asterisk (*) indicates a required field or selection.
Select Properties
Click to select properties from the Select Properties tab. The report runs for all selected properties.
Include Current Residents
Accept the checked default to include residents with a Current status. Or, uncheck to exclude.
Include Applicants
Accept the checked default to include applicants with an Applicant status. Or, uncheck to exclude.
Include Wait List Applicants
Accept the unchecked default to exclude applicants with a Wait List status. Or, uncheck to include.
Include Canceled Applicants
Use the drop-down to determine when to if and when applicants with a Canceled status should be included. Options include: Always, Sometimes or Never.
- Always—always include canceled applicants regardless of their balance.
- Sometimes—only include canceled applicants with a balance due.
- Never—(default) never include canceled applicants regardless of their balance.
Include Previous Residents
Use the drop-down to determine when to if and when residents with a Previous status should be included. Options include: Always, Sometimes or Never.
- Always—always include previous residents regardless of their balance.
- Sometimes—only include previous residents with a balance due.
- Never—(default) never include previous residents regardless of their balance.
Note
The report details below assume all defaults are selected. The display may vary depending on the criteria you select.
Occupied Units
Unit
The building + unit number. For instance, 01-A101.
Type
The unit type + sub-type. For instance, 1B/1B Den.
Market Rent
Market Rent is the unit market or street value, which may differ from the rent amount actually billed to the resident leasing the unit.
Lease Expires
The date the current lease expires listed as mm/dd/yy.
Name
The primary resident name. For instance, Sally Smith.
ST
The unit occupancy status. For instance, Current. For a complete list of unit occupancy statuses, refer to Occupancy Status.
Begin Balance
The resident's beginning balance on the first day of the month. Beginning Balance is a field in the lease table that maintains what the balance was at the beginning of the current period.
Monthly Charges - Potential
This number is calculated as the sum of the transaction detail amount where the transaction type is 1, 2, or 9 (billing or adjustment), the billing was a debit amount (positive), the income code Potential flag is set to Y, and the income code Receivable flag is set to Y.
Monthly Charges - Other
This number is calculated as the sum of the transaction detail amount where the transaction type is 1, 2, or 9 (billing or adjustment), the billing was a debit amount (positive), the income code Potential flag is set to N, and the income code Receivable flag is set to Y.
Total
This number is calculated as the Begin Balance + Monthly Charges Potential + Monthly Charges Other.
Monthly Credits - Potential
This number is calculated as the sum of the transaction detail amount where the transaction type is 1, 2, or 9 (billing or adjustment) AND either the billing was a debit amount (positive), the income code Potential flag is set to Y, the income code Receivable flag is set to N OR, the billing was a credit amount (negative), and the income code Potential flag is set to Y.
Monthly Credits - Other
This number is calculated as the sum of the transaction detail amount where the transaction type is 1, 2, or 9 (billing or adjustment), the billing was a credit amount (negative), the income code Potential flag is set to N, and the income code Receivable flag is set to Y.
Amount Collected
This number is calculated as the sum of the transaction detail amount where the transaction type is 3 (payment).
RET
An X displays in this column if the transaction is marked as a returned item. If not, this column is blank.
Ending Balance
The resident's ending balance on the last day of the month. The Ending Balance is equivalent to the current balance.
Vacant Units
Unit
The building + unit number. For instance, 01-A101.
Type
The unit type + sub-type. For instance, 1B/1B Den.
Market Rent
Market Rent is the unit market or street value, which may differ from the rent amount actually billed to the resident leasing the unit.
Name
The primary resident name. For instance, Sally Smith.
ST
The unit occupancy status. For instance, Current. For a complete list of unit occupancy statuses, refer to Occupancy Statuses.
Monthly Charges - Potential
When the unit is vacant, this number is equivalent to the unit market rent.
Totals
Property Total
Column totals are listed per property.
Grand Total
The sum of property totals listed.
See Also
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