Type of Transaction
Select the type of transaction to correct from
the drop-down list. Transaction Types
are hard-coded into the system and include such items as Payment, Billing,
Write-Off and more. If uncertain which transaction type to use, select
Transactions Inquiry to verify the original entry.
Date
The date defaults to the current system date.
Accept the default or enter another date using the format mm/dd/yyyy.
Or click the Calendar button to display an electronic calendar from which
you can select a date.
Description
The default entry is Correcting Transaction. Accept
the default or enter a more descriptive name for the correction. For example,
Reverse Billing.
Amount
Enter the amount of the correcting transaction
using the format 0000.00. Or use the Calculator
Button to figure an amount. This amount is the opposite value of the
original entry except when Refund, Forfeit
or Write-Off is selected from the Type
of Transaction drop-down. In these cases, enter the amount to refund,
forfeit or write-off using the format 0000.00. Or click the drop-down
arrow to display an electronic calculator that you can use to complete
this field.
Due Date
The date defaults to the current system date.
Accept the default or enter another date to record the date of the original
entry using the format mm/dd/yyyy. Or click the Calendar button to display
an electronic calendar from which you can select a date. This field is
hidden when Refund is selected from the Type of Transaction drop-down.
Invoice No.
If invoice numbers are used, enter the invoice
number of the original entry. This field is hidden when Refund
is selected from the Type of Transaction drop-down.
Ref No
If reference numbers are used, enter the reference
number of the original entry. This field is hidden when Payment,
Refund, Forfeit or Adjustment is selected from the Type
of Transaction drop-down.
Income Code
Select the income code used in the original entry.
If uncertain which income code to use, select Transactions Inquiry to
verify the original entry.
Apply To Code
Select the income code to apply to the correcting
transaction from the drop-down list. Income Codes are established on the
Income Codes Tab. This field only displays
when Forfeit is selected from the Type
of Transaction drop-down.
Payment Type
Select the payment method used for the original
entry from the drop-down list. This field only displays when Payment
is selected from the Type of Transaction
drop-down.
Check No
Enter the check number used in the original entry.
This field only displays when Payment is selected
from the Type of Transaction drop-down.
Date of Record
The date defaults to the current system date.
Accept the default or enter another date to post this transaction to using
the format mm/dd/yyyy. Or click the Calendar button to display an electronic
calendar from which you can select a date.
GL Period
The G/L period defaults to the month and year
of the date of record. Accept the default or enter another date to post
this transaction to using the format mm/yyyy.
Exclude when transferring to GL
The default is unchecked. Accept the default or
check the box if the correcting transaction should be excluded when transferring
data to the general ledger.
Fields