Budget Version Tab

Note

A red asterisk (*) indicates a required field or selection.

Source Application *

Select the source application for the budget version from the drop-down list. Options include eFinancials and ePO. This drop-down never displays in ePO and only displays in eFinancials if separate budgets are selected during global policies setup.

Budget Version ID *

Enter an identification label for the budget version. This identification appears on lists and in reports.

Description *

Enter a description for the budget version. This description appears on lists and in reports.

Year *

Enter a year for the budget version using the format YYYY.

Set as default Budget Version?

This option defaults as unchecked. Leave the box unchecked if you do not want this budget version to be the default budget version for the selected entitycompany year.

Check the box if you want this budget version to be the default budget version for the selected entitycompany year.

Note

Only one budget version can be selected as default per year.

Create budget detail records?

To use this option, you should have a default budget version set up. Once created, budget detail records based on the default budget version cannot be edited. You must create new budget detail records. To delete a budget that has this option selected, you must remove the check mark from the field and save the budget to cause the delete icon to display.

This option defaults as unchecked. Leave the box unchecked if you do not want to create budget detail records based on the default budget version.

Check the box if you want to create budget detail records based on the default budget version. The following additional fields display.

Based on Actual or Budget Data?

Options include Actuals, Budgets, or Both. the default is Actuals. Accept the default or select another option from the drop-down list.

If you select Both, then the following fields appear:

Actual From/Thru Period

Enter a different period range to be used when basing budget detail records on Actual Data.

Budget From/Thru Period

Enter a different period range for Budget Data.

Notes

You must specify the period range to be used for the Actual data and Budget data, with both ranges combined spanning one year. Example For a year with 12 periods, the period range for Actual data may be periods 1 through 11, and the range for Budget data would then be for periods 12 through 12.

You can create a budget version using a combination of Actual data and projected Budget data for a year. More..

Selected Year

Accept the default or select a year using the drop-down list. You can use this field to change the budget year on the fly.

Budget Version

Select a budget version using the drop-down list. The list is populated with budget versions set up for the previous year. The budget version that you are setting up will be created based on the previous-year budget version you select from this drop-down.

If you do not select a Budget Version here then the Budget Version is created but no budget records will be found to copy. You can import data into the budget version using the Budget Setup Import function.

Income and Expense Accounts / All Accounts

The default is to use Income and Expense Accounts. Otherwise, select to use All Accounts. Only one of these options can be selected.

Cancel

Click to exit without saving changes.

Save

Click to save changes.

Budget Versions Tab