Fields
Same as Main Address (check box)
This option defaults as checked.
Checked (default) - The system uses the information in Main Address on the Address Tab, including contact information, as the 1099 Address. This address and contact information displays automatically in the Mailing Address and Contact address fields, but is not editable unless you uncheck this box.
Unchecked - Uncheck the box when the 1099 Address, including contact information, is not exactly the same as the Main Address. When you do, the fields become editable. Then, make changes to the fields, as applicable.
1099 Address
The mailing address to send 1099s to for the vendor, using up to three lines. Refer to Same as Main Address (check box) for more information.
Example:
XYZ Vendor
P. O. Box 5000
Zip / City / State
The zip code, city, and state in which the 1099 Address for the vendor is located. Refer to Same as Main Address (check box) for more information.
Country
The country for the 1099 Address of the vendor.
Contact
Refer to Same as Main Address (check box) for more information.
Title / First Name / M.I. / Last Name / Suffix
Enter the name of the contact at the 1099 Address for the vendor. For example:
Mr. Percy C. Smart Sr.
Phone
Enter the phone number beginning with the area code for the contact at the 1099 Address for the vendor.
Fax
Enter a facsimile phone number beginning with the area code for the contact at the 1099 Address for the vendor.
Enter an email address for the contact at the 1099 Address using a standard email format. For example, UserName@company.com.
1099 Information
Information entered in the fields detailed in this section is used to complete the Payee B record on 1099 electronic or magnetic media files and the fields on a printed 1099 form. Refer to 1099 Concepts and Processes for more information.
Bus. Type
Select a business type from the drop-down list. The following types are possible: (Not Set), Sole Proprietorship, Partnership, Corporation, DBA. If you select Sole Proprietorship or DBA, the Tax Name field is required.
Tax ID
This field is required if this vendor is paid 1099-reportable funds. Enter the vendor's tax identification number. Ask the vendor for this number.
Tax ID Type
This field is required if this vendor is paid 1099-reportable funds. Select a tax identification type from the drop-down list. The following types are possible: (Not Set), SSN, EIN. Ask the vendor for the type.
The system validates the format for this field. If the tax ID type selected is SSN, use the format 999-99-9999. If the tax ID type selected is EIN, use the format 99-9999999.
Tax Name
This field is optional. Enter the vendor's tax name. Ask the vendor for this name.
1099 Category
Select a 1099 category code from the drop-down list. Entries appearing on this list are established on the 1099 Categories Tab. Refer to 1099 Categories Overview for additional information.
NOTE: The category N-Not 1099 Reportable must be set up and selected to use the feature, Pay Invoices with Different Payees/Addresses Using One Vendor. Refer to Invoices Tab for a list of other options that must be selected for this feature.
W9 on File
This option defaults as unchecked. Accept this default if you do not have a W-9 on file for this vendor. Click this option to insert a checkmark if you have a W-9 on file for this vendor.
W9s are used to establish a federal identification number for a vendor.
Policies set on the Global Policies Vendor Tab affect this field.
Buttons