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Pre-Note Tab
Make the following menu selections to display this tab:
eSite—ePay—Pre-Note
Use Pre-Note to generate a Pre-Note Listing Report for
residents/tenants newly set up for ePay in order to verify the setup data.
It should also be run whenever the resident's/tenant's ePay account has
been modified or cancelled. The report provides information only for the
period since the last report was run. Once generated, it cannot be run
again unless a change was made to the resident's/tenant's ePay account.
It does not maintain cumulative data from the ePay account start date.
Fields
Preliminary?
The default setting for this check box is checked.
Accept the default to run the preliminary report without marking the ePay
records as pre-noted. Or uncheck, to run the actual report marking the
ePay records as pre-noted.
Create Prenote Records in ACH File?
The default setting for this check box is triggered
by the selection made in the Preliminary? check box.
If Preliminary? is checked, this box is disabled.
If Preliminary? is unchecked, this box is enabled.
If enabled the following rules apply:
Checked—Zero
amount records are created in the
using the currently selected format.
Unchecked—No
records are created in the ACH file.
To Process Pre-Note Listing Report
- Make these selections
from the eSite sidebar menu: ePay, Pre-Note.
This tab displays. The system displays an alert message if there are no
residents/tenants that match the pre-note criteria.
- At Preliminary?,
accept the default to run the preliminary report without marking the ePay
records as pre-noted. Or uncheck, to run the actual report marking the
ePay records as pre-noted.
- At Create
Prenote Records in ACH File?, check the box to create zero amount
records in the ACH file using the currently selected format or uncheck
to not create any records in the ACH file when the report is processed.
- Select the Process button when all data entry is complete. The
system processes the report request and displays it on screen. Use your
available options to view, print or save the report.
- Use Email
AP/GL/ACH Files to email a copy of the ACH file to yourself.
Report Details for Pre-Note Report
Unit
The unit number of the resident/tenant set up
to use the ePay account that appears on reports and lists.
ID
The resident/tenant identification number that
appears on reports and lists.
Name
The resident/tenant name that appears on reports
and lists.
Routing
The bank routing number.
Transit #
The bank transit number.
Bank Acct. #
The bank account number to be drafted.
Amount
The amount of funds scheduled to draft from the
resident's/tenant's account.
See Also
ePay