Go Live Overview

This section covers concepts and processes that apply to preparing your property to go live. Once you have completed your policy, global, property and resident set up you are ready to move to the final transition stage.

This process happens in two phases—Preliminary Go Live and Go Live. The preliminary phase is a very important safeguard process that is strongly advised to run before attempting the final go live phase. During preliminary go live, the system generates a Go Live Exceptions report that alerts you to any items that have not been properly set up, required or otherwise relevant items. These items may not prevent final go live processing, however are items that you should give consideration to. The final go live process transitions your property from setup status to daily processing status.

As a prerequisite to running either the preliminary or final go live processes, you must have already completed your policy, global, property and resident/tenant setup activities. Refer to Setup Sequence for complete details.

Critical fields are set during the final Go Live process. For this reason, it is highly recommended that you make a back up copy of your data prior to running final go live. The following fields represent some, but not all, of the fields that are set during this process:

Last Begin of Day
Last End of Day
Current Accounting Period
Go Live Flag
Go Live Date
Date Last Charged
Charge Active Flag
Next Due Date

Note

The Next Due Date is set to NULL for future residents (those with a Resident Status of A, V, X or L) so they can be charged upon move-in.

Current Accounting Period

The current accounting period is critical date to consider. Prior to going live, verify that the Current Acct Period field on the Properties Tab is showing the accounting period for which the property setup was completed.

If going live at month end, then the current accounting period should be the month before you go live. For instance if you are going live as of September 1, then your current accounting period should be August 1. If going live mid-month, then your current accounting period should be the month you are currently in. For instance if you are going live in the middle of September the current accounting period would be September. The Current Acct Period field displays the active general ledger accounting period for the property and is updated during month end processing.

Go Live Date

An accurate Go Live date is very important. The Go Live date must be the day before the first date that daily processing will commence; for instance if daily processing will begin on 06/01/2006, then your Go Live date is 05/31/2006.