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Calendars Overview
Accounting periods define the
general ledger year for transactions. Depending on your setup, they may
also define the date of record. Calendars are set up with Fiscal Years,
which consist of Periods.
In eSite, the process for setting
up Calendars/Fiscal Years/Periods is as follows:
- First set up a Calendar. To associate this Calendar
to a property, it must be selected on the Properties tab for that
property.
- Then set up one or
more Fiscal Years to associate with
the Calendar.
- Then set up the general
ledger accounting periods for each Fiscal Year, also done in Fiscal
Year setup.
- Then set the Periods
as active in Periods setup.
More about Fiscal Years and Periods
- A Fiscal Year may
have 12 or 13 Periods and can follow a calendar year or a fiscal year.
- If no Fiscal Year
has been assigned for a Calendar, then it is possible to add any year.
After a Fiscal Year has been added for a Calendar, however, it is only
possible to add a Fiscal Year before the earliest year or after the latest
year.
- The Periods in a
Fiscal Year are automatically set up to mirror the prior year’s, if any;
however the Period intervals are editable. Periods intervals are set up
and edited in Fiscal Year setup, not in Period setup. Refer to To
Edit a Fiscal Calendar on the Calendars
Grid page for more information.
- Whether a Period
is active or not is established in Period Setup.
- If you try to modify
a Period start or end date, the update is:
- allowed
if there are no transactions in the Period;
- allowed
with a warning if there are transactions that have not been transferred
to the General Ledger in the Period;
- not
allowed if there are transactions that have been transferred to
GL in that Period.
Note
Setting up a Calendar with at
least one Fiscal Year is required.
Changing Calendars
Once you have set up your Calendar and Fiscal Year and submitted the
setup data, be very cautious about editing the fields in the Fiscal Years
file. Any changes you make can have a significant impact on your system
and how it operates.
Accounting
Period Status
You can check the status of your accounting periods by accessing the
Fiscal Years Tab and look
at the Active field. If the box is checked, the
period is active. If the box is unchecked, the period is inactive.
Effect
of Global Policies
Setup—Policies—Global Policies—Month End
Tab
The option Number of days grace
for posting to prior month in the G/L affects the default number
of days that both the current period and the prior period can be open.
The option Future accounting
periods are active must be selected to enable the addition of future
periods.
Effect of Permissions
User security permissions must be granted in the System
module to access the Calendars menu item.
System—Security—Users—(select a
user)—eSite—Setup—Global Setup—Calendars
See Also
Calendars Grid
Fiscal Year Grid
Setup
Questions - Calendars
Prerequisite
Effects
of Names on Names Tab
Property
Overview
Setup
Sequence