Units Overview

Unit is a generic term used to describe any space you are managing (for example, apartments in a building). Using the units features included in this system, you can list units and then assign prices to each unit in order to track the cost, price, and value. Tracking information about units helps during cost comparisons with other properties and in assigning fair market value rent to your units.

You can add Units, often called apartments, individually or by unit type. The system maintains a list of individual apartments in a Units file that is associated with a property and a building if you used the building option.

When further associations are established for the units—for example, an association with units and a building—the association affects your ability to delete an individual unit from the Units file when there is data associated.

Using the Units Setup Charges Tab, you can set up charges that appear as default recurring charges during application entry on the Recurring Charges Tab. The default charges can be edited on the Charges Tab. If no default charges are set up, the system continues to use the default rent income and Market Rent.

Setting up unit types is required.

Setting up units is required. All units, regardless of their status, must be set up.

Setting up unit default charges is optional.

Setup Prerequisites

Prior to adding units, the following components must be set up and available for selection: amenities, buildings, unit types, and income codes.

Setup—Policies—Global Policies—Inter Property, Additional Tab

The option Use Building Numbers must be selected to use building options.

Setup—Policies—Global Policies—Global Names Tab

The global default name must be established.

Setup—Policies—Property Policies—Additional Options category

The option Track Amenities must be selected to use amenity options.

The option Use Profit Centers must be selected to use profit center options.

The option Use Unit Phone Numbers must be selected to enable the entry of a phone number for a unit.

When the option Enforce Unique Unit Phone Numbers is selected, any phone number that is entered for a unit must be unique.

Setup—Policies—Property Policies—Property Names category

The property default name must be established.