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Required Setup for Student Housing Properties
The standard eSite system can be used to manage student
housing properties when the following setup requirements are met and completed
in this order:
- Set the property
type.
- Set up trend income
codes.
- Assign trend income
codes.
- Define semesters.
To Set the Property Type
The Property Type field
on the Property Tab must be set to 3–Student
Housing. Complete the following steps to set the property type.
- From
the eSite menu, select Setup, Property,
Properties. The Properties Tab displays.
- Select the Property
to work with from the grid. The Edit Property Tab displays.
- At Property
Type, use the drop-down to select 3–Student
Housing.
- Click Save.
Notice the Trend Income Cd and Semesters
options now display under the Property setup menu.
To Set Up Trend Income Codes
Income codes must be set up for the following trend
income codes: furnished, single
occupancy, and other. Complete the following
steps to set up the required income codes.
- From
the eSite menu, select Setup—Property—Income
Codes. The Income Codes tab
displays.
- Click Add
Income Code. The income code tab displays.
- Complete the tab
using the field list
in Income Codes setup.
- Click Save.
The grid displays again.
- Repeat Steps 2-4
for single occupancy and other.
To Assign Trend Income Codes
Trend income codes are used for tracking data and generating
trend analysis reports. The system will look at the income codes linked
to student housing and use them in calculating amounts that can be displayed
on student housing trend reports. Refer to Trend
Reports for more information.
- From the eSite menu,
select Setup—Property—Additional—Trend
Income Cd. The Trend Income Codes
tab displays.
- Select the income code to use for furnished units
from the drop-down list.
- Select the income code to use for single occupancy
units from the drop-down list.
- Select the income code to use for other units from
the drop-down list.
- Click Save.
To Define Semesters
Semesters are used to define specific periods of
time used as the basis for generating trend analysis reports. Complete
the following steps to define semesters.
- From the eSite menu,
select Setup—Property—Additional—Semesters. The Semester Details tab displays.
- At Name,
enter a name to label each semester. Label as many as needed.
- At Begin
Date, enter the first day of the semester.
- At End
Date, enter the last day of the semester.
- If needed, use the
Move Periods button to replace current period
data with next period data.
- Click Save.
See Also
Student
Housing Overview