Property Name

The display-only name of the property for which you are entering an entity. The name defaults from the Property tab.

Add Entity Button

Select this button to display the Entity grid so you may link the amounts to a general ledger account and specify a method for transferring those amounts to your general ledger.

Being able to add any, or one or more entities, is affected by a selection made for the property policy in the field G/L Entity interface on the Resident/Tenant & Interface to GL Tab.

Entity Grid

Entity

Enter an accounting identifier or code for which general ledger entries for loss to lease amounts for the current property should be transferred.

Accounting Method

Select an accounting method from the drop-down list. The following options are possible:

Accrual
Select this option to have the loss to lease amount transfer to the general ledger as an accrual amount.

Cash
Select this option to have the loss to lease amount transfer to the general ledger as a cash amount.

Neither
Select this option to have the loss to lease amount transfer to the general ledger as an amount.

Notes

A separate entity should be entered for each accounting method used.

The ability to add entities is affected by a selection made for the property policy in the field G/L Entity interface on the Resident & Interface to GL Tab.

Debit GL Account

Enter the debit general ledger account number to which general ledger entries for loss to lease amounts for the current property should be transferred.

Debit Xfer Method

Select a transfer method from the drop-down list. The following options are possible:

Summary by Trans Type (default) — Transfers a summary by Income Code and Transaction Type (such as Recurring Charge, One Time Charge, regular Payment, NSF payment, Lost Rent, etc.).

Overall Summary — Transfers a summary by Transaction Type, regardless of Income Code. All billing Transaction Types (Recurring Charges, One Time Charges, Adjustments ) are grouped together.

Summary by Day — Transfers a summary by Date of Record,  Income Code and Transaction Type.

Summary by Batch — Transfers a summary by Bank Book and Batch Number.

Batch w/o code — Transfers a summary by Bank Book, Batch number, Transaction Type.

Batch w/code — Transfers a summary by Bank Book, Batch number, Transaction Type and Income Code.

Detail — Transfers all transaction details. No summary occurs; each transaction creates separate entries.

Debit Profit Center

Select an option from the drop-down list. The following options are possible: No, Resident, Unit, or Yes.

No
Select this option if you are not using profit centers. If selected, the Debit Profit Code field to the right becomes disabled.

Resident
Select this option when you want the system to use a profit center number that is determined by the lease associated with this transaction. For this value to be fully functional, you must set up the profit center on the Lease Information Tab.

Unit
Select this option when you want the system to use a profit center number that is determined by the unit/apartment associated with the transaction. For this value to be fully functional, you must set up the profit center on the Units Tab.

Yes
Select this option to allow the entry of a general ledger account number for the appropriate department. If selected, the Debit Profit Code field to the right becomes enabled.

Debit Profit Code

Enter a debit profit center code to have the loss to lease amount transfer to a debit account. This field is affected the option you select for the adjacent field, Debit Profit Center.

Credit G/L Account

Enter the credit general ledger account number to which general ledger entries for loss to lease amounts for the current property should be transferred.

Credit Xfer Method

Select a transfer method from the drop-down list. The following options are possible:

Summary by Trans Type (default) — Transfers a summary by Income Code and Transaction Type (such as Recurring Charge, One Time Charge, regular Payment, NSF payment, Lost Rent, etc.).

Overall Summary — Transfers a summary by Transaction Type, regardless of Income Code. All billing Transaction Types (Recurring Charges, One Time Charges, Adjustments ) are grouped together.

Summary by Day — Transfers a summary by Date of Record,  Income Code and Transaction Type.

Summary by Batch — Transfers a summary by Bank Book and Batch Number.

Batch w/o code — Transfers a summary by Bank Book, Batch number, Transaction Type.

Batch w/code — Transfers a summary by Bank Book, Batch number, Transaction Type and Income Code.

Detail — Transfers all transaction details. No summary occurs; each transaction creates separate entries.

Credit Profit Center

Select an option from the drop-down list. The following options are possible: No, Resident, Unit, or Yes.

No
Select this option if you are not using profit centers. If selected, the Credit Profit Code field to the right becomes disabled.

Resident
Select this option when you want the system to use a profit center number that is determined by the lease associated with this transaction. For this value to be fully functional, you must set up the profit center on the Lease Information Tab.

Unit
Select this option when you want the system to use a profit center number that is determined by the unit/apartment associated with the transaction. For this value to be fully functional, you must set up the profit center on the Units Tab.

Yes
Select this option to allow the entry of a general ledger account number for the appropriate department. If selected, the Credit Profit Code field to the right becomes enabled.

Credit Profile Code

Enter a credit profit center code to have the loss to lease amount transfer to a credit account.

Delete

To delete the entity for this property, select the Delete button.

 

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