Setup Questions Batch, Bulk, Transfer
Questions in this section are intended to help you make decisions about your setup. The questions follow the on-screen cursor movement. Therefore, the fields may be in a different order than they appear in Help. In Help the fields are presented in the order in which that appear on screen, ignoring cursor movement.
Field List
Refer to the following field list for more information: Batch, Bulk, Transfer Tab.
Instructions
Questions for Batch, Bulk, Transfer Policies
Batches
Max Receipts in a Cash batch:
How many receipts (or payments) do I want a user to be able to enter into a specific batch?
Enter up to 2 digits: ____________________
The default is 50. Enter zero ( 0 ) for an unlimited number of receipts.
Max # of receipts in a batch can be changed
Do I want to allow the maximum number of receipts in a batch to be changed?
Skip this question if you entered zero ( 0 ) for an unlimited number of receipts.
Circle one: Yes or No
If yes, add a checkmark at Max # of receipts…, and prevent the user from making changes.
If no, accept the default of unchecked, which allows the user to make changes.
Max # of receipts set when the batch was created can be exceeded
Do I want to allow the user to exceed the maximum number of receipts specified when the batch was created?
Ship this question if you entered zero ( 0 ) for an unlimited number of receipts.
Circle one: Yes or No
If yes, add a checkmark at Max # of receipts…, and prevent the user from making changes.
If no, accept the default of unchecked, which allows the user to make changes.
Automatically create ACH entries when batch approved
Do I want the system to create ACH entries automatically when a journal is approved?
Circle one: Yes or No
If yes, add a checkmark to cause the system to create ACH entries automatically.
If no, accept the default of unchecked, which prevents the system from creating automatically.
Batches are required to be restricted to a particular property
Do I want to restrict batches to one property and require the completion of the field Restrict to property when creating a new batch?
This restriction applies to all batches created in eSite.
Circle one: Yes or No
If yes, add a checkmark at Journals are required…to restrict batches to one property and require that users complete the field Restrict to property.
If no, accept the default of unchecked, which does not restrict batches to one property and allows users to skip the field Restrict to property.
Only the user who created a batch can enter transactions in it
Do I want only the user who created a batch to be able to enter transactions in that batch?
Skip this question if you answered Yes to the previous question.
Circle one: Yes or No
If yes, accept the default of checked, which restricts transaction entry to one user.
If no, remove the checkmark to allow more than one user to enter transactions.
Options in the Grid
Allow user to change transfer defaults
Circle one: Yes or No
If yes, add a check mark to allow the user to edit default settings.
If no, accept this default and eSite will not allow the user to edit default settings.
Defaults for Resident Transfers
What resident-related data do I want to transfer when using the Resident Transfer option?
Check the data types that you want to have moved when the resident moves from one unit to another. This policy determines the default only; you can change the value within the transfer function.
___ Balances
___ Security Deposits
___ Memos
___ Addresses
___ Lease Renewals
___ Recoveries
___ Sales
___ Insurance
___ Holdovers
___ ePay Setup
Bulk Payment Entry
Allow difference between balance due and paid
Do I want a user to enter an approximate amount or an exact amount when entering payments using the Bulk Payments/Billings Entry option?
Circle one: Approximate or Exact
If approximate, add a checkmark at Allow difference between balance due & paid.
If exact, accept the default of unchecked.
Automatically allocate if there is a difference
Do I want to allocate automatically if there is a difference?
Circle one: Yes or No
If yes, add a checkmark and eSite allocates the payment entered in Bulk Payments/Billings Entry by using income code priorities. Once allocated to all outstanding open items, the remaining portion is allocated to future lease charges. The full allocation is not viewed through Bulk Payment entry.
If no, accept this default and eSite allocates the payment entered based on income code priorities, balance billing periods, and future charges due. Allocations can be reviewed and modified if necessary.
Batch Approval
Default in the total amount to be approved for Cash Batches
Do I want to accept a default entry in the total amount to be approved for cash batches?
Circle one: Yes or No
If yes, accept the default of checked to allow the system to insert the entry.
If no, remove the checkmark to prevent the system from inserting the entry.
Default in the total amount to be approved for Adjustment Batches
Do I want to accept a default entry in the total amount to be approved for adjustment batches?
Circle one: Yes or No
If yes, accept the default of checked to allow the system to insert the entry.
If no, remove the checkmark to prevent the system from inserting the entry.
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