eSite verifies that a selected batch is available to
receive the type of transaction generated by the current activity based
on it's classification and type.
Batches are classified as Cash Batches and Adjustment Batches. A Cash Batch is
used to post Rent, Security, Miscellaneous or Other cash receipts. An
Adjustment Batch is used to record billing or
adjustment transactions.
eSite uses batch types to further define how to handle
cash batches. Types restrict the kind of transaction allowed to post to
each batch and is defined when the cash batch is created. Batch types
cannot be changed once a particular transactions has been posted to it.
This ensures that only that type of transaction is posted to that type
of batch.
For example, if the current batch is a MICR Reader Only
type and a MICR Reader payment has been posted to that batch, eSite will
not allow you to modify the batch type selection. It must remain a MICR
Reader Only batch.
The following batch types are available:
- Normal—If
set to Normal, this batch accepts transactions
from any source other than ePay, MICR or Web.
- ePay Only—If
set to ePay Only, this batch only accepts transactions
generated via ePay. This type is affected by the global policy Automatically
create ACH entries when batches are approved. If active, the system
auto-creates an ePay Only batch when the last available ePay Only batch
is approved.
- MICR Reader Only—If
set to MICR Only, this batch can only accept
transactions generated by using a check scanning machine on the MICR
Scanner Tab at Ledger—Pay
& Adjust—MICR
Entry.
- Web Payments Only—If
set to Web Payments Only, this batch can only
accept payments generated via the import function at Special—Web
Payments.
- External—If
set to External
Only or X, this batch can only accept transactions
imported from a third-party application via eDex.
Additionally, types are used to track batch numbers for
the currently selected batch. If eSite recognizes
there is no availability of a particular type requested, it prompts for
the creation of a new batch.
For example, if you scan a check to enter a MICR Reader
payment but do not have a MICR Reader Only batch available, the system
will prompt you to create a new MICR Reader Only batch.
Classes