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Questions for General Tab—Simplified Setup

Questions in this section are intended to help you make decisions about your setup. The questions follow the pattern detailed in the field list that is associated with the task. A field list follows the questions should you need additional information to answer a question.

Instructions

1. Print this topic—one set of questions for each bank account you want to set up. Right-click this topic to display a pop-up menu, and then click Print.
2. Confirm that you have read the setup details on the topic.
3. Answer each of the questions on the setup questions pages.
4. Enter a response or circle your answer. The If statement tells you what you should do on the tab in the system, based on your answer.
5. Use your answers as a guide to setting up general items for the company.

Questions for General Tab

A red dot indicates a required field or selection.

Company ID

What company identification do I want to use for this company?

Enter a user ID: _____________________________________

Description

What description do I want to use for this company?

Enter a company description: __________________________

Federal Tax ID

What is the federal tax identification for this company?

Enter the IRS-assigned
federal tax identification: ______________________________

Accounting Type

What accounting type do I want to use for this company?

Circle one: Accrual or Cash.

Calendar

What calendar do I want to use for this company? Refer to Calendars for more information.

Enter a calendar: _____________________________________

Current GL Period

What period and year do I want to use as the current general ledger period?

Enter the general ledger period/year: _____________________________________

Current AP Period

What period and year do I want to use as the current accounts payable period?

Enter the accounts payable period/year: _____________________________________

Current AR Period

What period and year do I want to use as the current accounts receivable period?

Enter the accounts receivable period/year: _____________________________________

Sales Tax %

What is the sales tax percentage of the municipality in which the company is located? Note: If the tax amounts vary, leave the field blank.

Enter the sales tax percentage: _____________________________________

Alternate Company

Do I want to specify an alternate company? Refer to Data Entry Shortcut for more information.

Circle one: Yes or No.

On the screen:

—If yes, enter the Alternate Company ID: _______________

—If no, leave the field blank.

Next PO

What do I want the next purchase order number to be for this company?

Enter the number: ________________________________

Next Rec. PO

What do I want the next recurring purchase order number to be for this company?

Enter the number: ________________________________

Purchase order numbers must be unique for companies; that is, no two companies can have the same recurring purchase order number.

Next Subcontract

What do I want the next subcontract number to be for this company?

Enter the number: ________________________________

Subcontract numbers must be unique for companies; that is, no two companies can have the same recurring subcontract number.

Units

Do I want to enter the number of units at the company? This field is for informational purposes only; it has nothing to do with Unit Tracking.

Circle one: Yes or No.

On the screen:

—If yes, enter the number of units: _______________

—If no, leave the field blank.

Sq. Feet

Do I want to enter the total square footage for the company? This field is for informational purposes only.

Circle one: Yes or No.

On the screen:

—If yes, enter the number of square feet: _______________

—If no, leave the field blank.

Consolidated

Do I want to generate consolidated financial reports for this company?

Circle one: Yes or No.

On the screen:

—If yes, add a check mark.

—If no, accept the default of no check mark.

Allow Balance Forward

Do I want to allow Balance Forward entry for this company?

Circle one: Yes or No.

On the screen:

—If yes, add a check mark.

—If no, accept the default of no check mark.

Allow Posting

Do I want the company activated for posting, which allows users to select this company for transactions? This option is disabled when the Consolidated box is checked. Refer to Consolidated Reporting for more information.

Circle one: Yes or No.

On the screen:

—If yes, accept the check mark (default).

—If no, remove the check mark.

Policy Group

What is the Policy Group I want to use for this Company?

On the screen:

Enter the Policy Group: _______________

Navigation

Companies Overview

Introduction - Simplified Setup

Setup Steps