Permissions must be set in the System module to access all Transaction Entry Grid activities.

Permissions for Transaction Entry

System module—Security—Users—Partnership Accounting—Transactions—Transaction Entry

Transaction Entry has separate permissions for Add, Edit, Delete, and View.

Note

You can click a column title to sort the grid.

Or, click the Filter button in a column to filter the grid by that column.

The grid displays transaction detail for all untransferred transactions. Use the Include Transferred Transactions check box to include transferred transactions.

Transactions may be a single line or multiple lines. When the same ID is repeated for multiple lines, then all lines belong to the same transaction, and each line has a different Sequence Number.

Add Transaction (button)

Click the button to add a new Transaction.

Include Transferred Transactions

Click to mark the check box to include transferred transactions in the grid. When you do, the grid refreshes to include these transactions.

ID

The transaction identification. Click the ID link to view or edit transaction details. For more information, refer to the Add/Edit instructions later in this topic.

Seq No

The sequence number for the transaction. Some transactions may have only one line. For a multi-line transaction, each line gets a sequence number starting with the number 1 and additional lines are numbered consecutively (2, 3, 4).

Investor ID

The identification for the Investor for this transaction, which appears on lists and in reports.

Investor Name

The name of the investor for this transaction.

Partnership ID

The Partnership identification for this transaction, which appears on lists and in reports.

Partnership Name

The name of the Partnership for this transaction.

Date

The transaction date.

Trans Type

The transaction type. Options are OC (Ownership Contribution), NC (Non-Ownership Contribution), MD (Manual Distribution).

Description

The description of the transaction.

Amount

The amount of the transaction.

Percentage

The percentage of ownership that the Investor has in the partnership.

Documents

The Documents icon only appears in this column for the first line of a transaction, i.e., for Seq No 1 of each transaction. So, for Seq No 1 lines, one of the following icons appears in the column:

No documents are currently stored for the transaction. Click the icon to upload documents for the transaction.

At least one document is currently stored for the transaction. Rest your mouse pointer on the icon to see the number of documents stored. Click the icon to view, add, or delete documents.

For more information, refer to the Documents Tab instructions.

Delete

Use the Delete button to delete a Transaction. Refer to the delete instructions later in this topic.

1. Select Partnership Accounting—Transaction Entry. The Transaction Entry page appears.
2. Click Add Transaction. The Add Transaction page appears.
3. Enter information for the transaction. Use the field list for help.
4. Click Save.

1. Select Partnership Accounting—Transaction Entry. The Transactions page opens.
2. Select the ID link for the transaction you want to edit. The Edit Transaction page opens. NOTE that Edit always takes you to all the transaction detail; it does not display just the single detail.
3. Edit information for the transaction. Use the field list for help.
4. Click Save.

About deleting Transactions

• For Ownership Contribution transactions for Simple Partnerships, the entire transaction (all detail lines) are deleted.
• For Non-Ownership and Manual Distribution for Simple Partnerships, the delete is for a single line.
• For all transactions for non-Simple Partnerships, the delete is for a single line.

Procedure

1. Select Partnership Accounting—Transaction Entry. The Transactions page opens.
2. Click the Delete icon for the transaction you want to delete. A confirmation message appears.
3. Click Confirm Delete. The Transaction Entry page appears again.

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