Departmental General Ledger

The general ledger report displays posted general ledger transactions for a specified fiscal period range or date range.

For each account, the report displays the account number, account description, and beginning and ending balances, transaction details, and period totals.

Transaction details include the document ID, the journal to which the transactions were posted, a line description, the date of posting, the vendor name, debits, credits, and the ending balance.

Note

If the transaction is unapproved, an asterisk (*) appears next to the account description.

Period totals, provided for each account, include debit, credit, and ending balance totals.

Note

If the period totals do not reflect an entire period, due to the selected report range, the words “partial period“ appear next to the Period Totals heading.

From the eFinancials menu, select Reports—GL Reports—Departmental Reports—General Ledger.
Select the From and Thru Prd/Fiscal Year button and enter a period and fiscal year range for the report. Or, select the From Date button and enter a date range for the report.
From the Account From/To fields, click the Lookup icon to select a range of general ledger account numbers for the report.

Note

If the Account From / To fields are left blank, the report includes all accounts for all selected entitiescompanies.

To include unapproved transactions on the report, select the Include Unapproved Transactions check box.
To print a summary report, select the Summary button. Or, to print a detailed report, select the Detail button.
Select one of the following report printing options:

PDF Format: Print the report in PDF format for use in a PDF viewer, such as Acrobat.

Create Spreadsheet: Prints the report in an Excel spreadsheet.

Click Print. If you selected Create Spreadsheet, you are prompted to open or save the report Excel file. Otherwise, the report opens in PDF format.