Edit: AP Codes

AP Codes are used to set up Vendors. Below is a list of the AP Codes and possible examples of each. Set up AP Codes to meet your organization's needs.

A red dot indicates a required field or selection.

User Code

The read-only User Code, for example, "Approved By." This label is hard-coded into the system.

Description

The description of the User Code. The description defaults to the label that is hard-coded into the system, but is editable so that you can customize to your organization's needs.

The Description is used as the User Code label in the AP Codes submenu that you just selected it from. As it is used as a label the submenu, it cannot be blank.
Example:

For the default AP User Code "Approved By," if you change the description to "Approval," then "Approval" appears in the submenu after you save changes.

The submenu path would be:

Setup—AR Setup—AR Codes—Approved By (the default)

Setup—AR Setup—AR Codes—Approval (after the Description was changed and then saved)

Code/Description table

You can add AP User Codes by completing Code / Descriptions lines here. A new line appears automatically as you complete the fields in a line.

The codes that you add are shown when a user clicks on the lookup for a field in the setup Vendors General tab.

You can add as many Code / Description combinations as you need.

Code

Enter the AP code into the field, for example EEB (for the approver Elizabeth E. Brown).

Description

Enter a description for the code just entered, for example, Elizabeth E. Brown.

Entering a Code is optional, but if you enter a Code then the Description is required.

Buttons

Click to delete a Code / Description combination.

Save

Click to save changes. The lookup on the setup Vendors General tab refreshes to show any changes.

Select Setup—AP Setup—AP Codes—(select a code to edit). The Edit page appears for the code you selected.
Note that the default User Code cannot be edited; however the label for the default User Code can be edited.

To change the label for the default User Code, edit the Description field. This is optional.

To add a code, in the Code/Description table, enter a code and a description for the code in the appropriate fields.

To edit a code, make changes to the Code/Description table as needed.
Repeat the previous step to add/edit Code/Description combinations in the table.
When done adding to or editing the Code/Description table, click Save.

Note

When you save, two things happen:

The Setup—AP Setup—AP Codes submenu refreshes to show any changes to the label of the defaultUser Code.

The Codes/Descriptions you added/edited in the table are saved as options for the AP User Code's lookup in the General tab for Vendor setup.